Best Printers for Small Businesses in 2025
- Table of Contents
- 1. Why Choosing the Right Printer Matters
- 2. Key Features to Look for in 2025 Business Printers
- 3. Top 7 Best Printers for Small Businesses in 2025
- 1. HP Color LaserJet Pro MFP M479fdw (Best Overall)
- 2. Brother HL-L8360CDW (Best for Cost Efficiency)
- 3. Canon MAXIFY GX6020 (Best Inkjet for High Volume)
- 4. Epson EcoTank Pro ET-5850 (Best for Low Running Costs)
- 5. Lexmark MC3426adw (Best Compact Laser Printer)
- 6. Xerox VersaLink C405 (Best for Enterprise-Level Security)
- 7. Kyocera ECOSYS P6235cdn (Best for Long-Term Reliability)
- 4. Comparison Table: Best Printers for Small Businesses 2025
- 5. Inkjet vs. Laser: Which is Better in 2025?
- 6. Cost-Saving Tips for Small Business Printing
- 7. Final Thoughts
Running a small business in 2025 means balancing efficiency, cost-effectiveness, and productivity. One essential tool that often gets overlooked is the business printer. Whether you need to print invoices, marketing materials, contracts, or shipping labels, choosing the right printer can significantly affect your workflow and operating costs.
This comprehensive guide compares the best printers for small businesses in 2025, analyzing print quality, speed, running costs, wireless features, and overall performance.
Table of Contents
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Why Choosing the Right Printer Matters
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Key Features to Look for in 2025 Business Printers
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Top 7 Best Printers for Small Businesses in 2025
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Comparison Table: Specs & Pricing
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Inkjet vs. Laser: Which is Better in 2025?
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Cost-Saving Tips for Small Business Printing
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Final Thoughts
1. Why Choosing the Right Printer Matters
For small businesses, printing costs add up quickly. A poorly chosen printer can lead to:
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Higher operational expenses due to expensive cartridges
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Frequent downtime caused by maintenance issues
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Inconsistent quality on professional documents
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Lower productivity due to slow printing speeds
By choosing a printer optimized for business needs, you can:
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Reduce printing costs by 30–40%
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Improve workflow efficiency
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Deliver professional-quality outputs
2. Key Features to Look for in 2025 Business Printers
When selecting a printer for your small business, focus on these essential factors:
| Feature | Why It Matters | Recommended in 2025 |
|---|---|---|
| Print Speed | Saves time during high-volume printing. | 30–50 ppm for laser, 20–30 ppm for inkjet |
| Print Quality | Essential for professional documents. | Minimum 1200 x 1200 dpi |
| Connectivity | Ensures compatibility with all devices. | Wi-Fi 6, Bluetooth, AirPrint, Cloud |
| Operating Costs | Impacts long-term savings. | Choose printers with low-cost cartridges |
| Multifunctionality | Combines printing, scanning, faxing, copying. | All-in-One recommended |
| Security Features | Protects sensitive business documents. | Data encryption, PIN-protected printing |
3. Top 7 Best Printers for Small Businesses in 2025
1. HP Color LaserJet Pro MFP M479fdw (Best Overall)
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Type: Laser All-in-One
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Speed: 35 ppm
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Resolution: 1200 x 1200 dpi
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Key Features: Touchscreen, Wi-Fi 6, duplex printing, advanced security
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Best For: Businesses needing high-speed, high-volume printing
2. Brother HL-L8360CDW (Best for Cost Efficiency)
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Type: Color Laser
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Speed: 33 ppm
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Resolution: 2400 x 600 dpi
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Key Features: Large capacity toner, NFC connectivity, low running costs
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Best For: Businesses printing thousands of pages monthly
3. Canon MAXIFY GX6020 (Best Inkjet for High Volume)
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Type: Inkjet All-in-One
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Speed: 24 ppm
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Resolution: 1200 x 1200 dpi
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Key Features: Refillable ink tanks, cloud integration, duplex printing
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Best For: Companies needing low-cost color printing
4. Epson EcoTank Pro ET-5850 (Best for Low Running Costs)
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Type: Inkjet All-in-One
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Speed: 25 ppm
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Resolution: 4800 x 1200 dpi
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Key Features: Cartridge-free printing, fast wireless setup, mobile app support
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Best For: Businesses seeking maximum savings on ink
5. Lexmark MC3426adw (Best Compact Laser Printer)
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Type: Color Laser
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Speed: 26 ppm
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Resolution: 1200 x 1200 dpi
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Key Features: Small footprint, touchscreen, enterprise-level security
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Best For: Small offices with limited space
6. Xerox VersaLink C405 (Best for Enterprise-Level Security)
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Type: Color Laser
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Speed: 36 ppm
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Resolution: 1200 x 1200 dpi
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Key Features: Cloud-based workflows, customizable apps, enhanced security
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Best For: Businesses handling sensitive documents
7. Kyocera ECOSYS P6235cdn (Best for Long-Term Reliability)
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Type: Color Laser
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Speed: 35 ppm
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Resolution: 1200 x 1200 dpi
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Key Features: Durable components, mobile printing, low per-page costs
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Best For: Businesses seeking long-lasting performance
4. Comparison Table: Best Printers for Small Businesses 2025
| Printer Model | Type | Speed (PPM) | Resolution | Key Feature | Best For |
|---|---|---|---|---|---|
| HP LaserJet Pro MFP M479 | Laser | 35 ppm | 1200x1200 | High security & Wi-Fi 6 | High-volume printing |
| Brother HL-L8360CDW | Laser | 33 ppm | 2400x600 | Low-cost toner | Bulk printing |
| Canon MAXIFY GX6020 | Inkjet | 24 ppm | 1200x1200 | Refillable tanks | Affordable color printing |
| Epson EcoTank ET-5850 | Inkjet | 25 ppm | 4800x1200 | Cartridge-free | Long-term ink savings |
| Lexmark MC3426adw | Laser | 26 ppm | 1200x1200 | Compact design | Small offices |
| Xerox VersaLink C405 | Laser | 36 ppm | 1200x1200 | Security-first features | Confidential documents |
| Kyocera ECOSYS P6235cdn | Laser | 35 ppm | 1200x1200 | Ultra-durable build | Reliability & longevity |
5. Inkjet vs. Laser: Which is Better in 2025?
| Aspect | Inkjet Printers | Laser Printers |
|---|---|---|
| Initial Cost | Lower | Higher upfront cost |
| Running Costs | Higher for cartridges | Lower per-page cost |
| Print Quality | Better for images & colors | Excellent for text |
| Speed | Moderate | Faster overall |
| Best For | Color marketing materials | High-volume office printing |
6. Cost-Saving Tips for Small Business Printing
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Use Duplex Printing → Cuts paper costs by 50%.
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Switch to Refillable Ink Tanks → Reduces cartridge expenses.
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Enable Draft Mode → Saves ink when high quality isn’t necessary.
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Use Third-Party Ink Wisely → Check compatibility to avoid voiding warranties.
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Leverage Cloud Printing → Reduces reliance on in-house equipment for large jobs.
7. Final Thoughts
In 2025, the best printers for small businesses combine speed, quality, cost efficiency, and smart connectivity.
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If you need high-volume printing → Choose HP LaserJet Pro MFP M479fdw.
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For lowest ink costs → Go with Epson EcoTank Pro ET-5850.
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For tight spaces → The Lexmark MC3426adw is ideal.
The right printer is an investment in your company’s productivity and professionalism.
